Do you work in projects? Simplify project management with lynes

Do you often work in projects? Then you’re going to love lynes.

Our platform — combining telephony and collaboration tools — is packed with features that make project management smoother and more efficient.

Here’s how to use lynes to keep your projects organized, transparent, and running like clockwork.

How project management works in lynes

By moving your project communication from email to lynes, your team will work faster and more efficiently.

All conversations, files, documents, and images are stored in one place — meaning you and your team can easily find everything you need with a quick search.

We dare to say your project management will become a whole lot easier!

Create dedicated channels for each project

Email-based communication is one of the biggest headaches in project work. Important information gets lost in inboxes or buried in long threads.

With lynes, you don’t need to worry about that. Each project has its own dedicated chat channel — a shared space where all communication and files are gathered.

This way, everyone in the project has access to the same information, and new members can be added instantly — with full access to documentation and history.

Before the project starts: create a new channel and add key info

Let’s say you’re planning an event involving several departments — sales, marketing, customer success, and finance — all joining in at different stages.

Create a dedicated channel, for example “Events & Seminars.”
Add key project info before inviting others:
- Write a welcome message in the channel info field, outlining goals and milestones.
- Upload important documents — like invitation designs, venue layouts, or speaker presentations.
- Use reactions to make decisions (for example, vote on which design to choose).
- Keep the info field updated with progress and next milestones — it helps everyone stay focused and motivated.

Once that’s done, invite your project members!

At project kickoff: expectations and guidelines

Projects rarely run in isolation. To simplify collaboration, invite your external partners directly into the channel as guests — so you can skip long email threads and keep all communication in one place.

Make sure everyone knows: from now on, all communication happens in lynes.

Don’t send project updates via email — post them in the channel instead.
Upload meeting notes directly after each meeting.
If an external partner sends an email, simply share it in the chat so everyone can see it.

Move this from email to lynes:

All project conversations
Meeting notes
Project files (designs, documents, contracts, participant lists)
External emails shared directly into the channel

The result?

All your information is centralized, saving time and reducing dependency on individuals. If someone leaves the project, the information stays.

During the project: coordinate and stay synced

Once your project channel is up and running, it’s time to plan and delegate.

Share a few proposed meeting dates in the channel and ask members to vote with 👍 or 👎.
Post weekly updates so everyone stays informed.
Hold quick check-ins or meetings directly in lynes via phone or video.
Integrate with tools like Trello to automatically post task updates in your channel.

Keep files and documents continuously updated so that everyone — including new members — always has access to the latest versions.

In the final stage: review and archive

As the project wraps up, your channel becomes a valuable archive for future reference.

Schedule a final review meeting and upload notes in the channel.
If you plan a similar project later, reuse the channel layout as a template.
Gather feedback and share results in the channel.

When everything’s done, write a thank-you message to your team and archive the channel. The full history will remain searchable — including all files, documents, and messages.